Community offers a variety of different methods in which you can deliver a session. Two of those methods involve pre-recorded content which is then added to Community for attendees to watch, pause and navigate within their own time-frame.

A great method of pre-recording this content is by using Zoom. Zoom allows for the recording of meetings as well as the ability to share your screen and present content - this is extremely useful if we want to pre-record a session.

Prerequisites:

  • Zoom Basic (Free) account or above

  • Zoom Desktop Client for Windows or MacOS, version 2.0 or higher

How to Share Screen or Content

  • While in a Zoom meeting, click the Share Screen button located in your meeting controls at the bottom of your zoom window:

  • Select one of the screen share options:

You can share the following:

  • Entire desktop or phone screen

  • A specific Application

  • Whiteboard

  • Device Audio

  • Content from a second camera

  • iPhone/iPad Screen

  • Files from Google Drive or OneDrive

NOTE: If you will be sharing content with audio or video - please click the two check boxes at the bottom of the share screen that read "Share Computer Sound" and "Optimize Screen Share for Video Clip"

  • Once you have selected what to share, click Share and Zoom will automatically switch to full screen.

  • You will also notice your meeting controls are now movable by dragging it across the screen - you will also have additional items such as pause share and annotate

For more information on screen sharing please see this article.

How to locally record a Zoom Session

Local recording allows participants to record meeting video and audio locally to a computer. Note: For Cloud Recording, you will require a paid account, see this Zoom article for more information

Enabling Local Recording

Firstly, we need to ensure Local Recording is enabled on your account

NOTE: If your account requires an administrator to change settings then please forward these instructions to your Zoom Administrator

  • Sign in to the Zoom web portal

  • Click Account Settings

  • In the Recording tab, navigate to the Local Recording option and verify that the setting is enabled as below:

Starting a local recording

  • Start a Zoom meeting as the host

  • Click the option to Record in the bottom menu bar

  • All meeting participants will see the following recording indicator in the top-left corner while recording is active (ensure this is displayed to confirm you are recording)

  • During a Zoom meeting, a participant can Stop or Pause the recording

Accessing and Converting Local Recording files

Once you have finished the meeting or stopped the recording, you can now access your local recording by:

  • Opening the Zoom Desktop client and click Meetings:

  • Click the Recorded tab and select the meeting with a local recording

  • You now have the following options to manage your local recordings, the recording page will also display the file location of the recordings.

How to Share Locally Recorded Zoom Sessions

Zoom should automatically convert your recording into both a MP4 (Video) file and a M4A (Audio-Only) file. These files can then be shared easily via various methods. The most appropriate method would be to share the files via Google Drive and providing a link to the recipient to access the recordings.

Note: If unsure how to securely share files, please contact your Jomablue project manager.

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