Community offers a variety of different methods in which you can deliver a session. Two of those methods involve pre-recorded content which is then added to Community for attendees to watch, pause and navigate within their own time-frame.
A great method of pre-recording this content is by using Zoom. Zoom allows for the recording of meetings as well as the ability to share your screen and present content - this is extremely useful if we want to pre-record a session.
Zoom Basic (Free) account or above
Zoom Desktop Client for Windows or MacOS, version 2.0 or higher
How to Share Screen or Content
While in a Zoom meeting, click the Share Screen button located in your meeting controls at the bottom of your zoom window:
Select one of the screen share options:
You can share the following:
Entire desktop or phone screen
A specific Application
Content from a second camera
Files from Google Drive or OneDrive
NOTE: If you will be sharing content with audio or video - please click the two check boxes at the bottom of the share screen that read "Share Computer Sound" and "Optimize Screen Share for Video Clip"
Once you have selected what to share, click Share and Zoom will automatically switch to full screen.
You will also notice your meeting controls are now movable by dragging it across the screen - you will also have additional items such as pause share and annotate
For more information on screen sharing please see this article.
How to locally record a Zoom Session
Local recording allows participants to record meeting video and audio locally to a computer. Note: For Cloud Recording, you will require a paid account, see this Zoom article for more information
Enabling Local Recording
Firstly, we need to ensure Local Recording is enabled on your account
NOTE: If your account requires an administrator to change settings then please forward these instructions to your Zoom Administrator
Sign in to the Zoom web portal
Click Account Settings
In the Recording tab, navigate to the Local Recording option and verify that the setting is enabled as below:
Starting a local recording
Start a Zoom meeting as the host
Click the option to Record in the bottom menu bar
All meeting participants will see the following recording indicator in the top-left corner while recording is active (ensure this is displayed to confirm you are recording)
During a Zoom meeting, a participant can Stop or Pause the recording
Accessing and Converting Local Recording files
Once you have finished the meeting or stopped the recording, you can now access your local recording by:
Opening the Zoom Desktop client and click Meetings:
Click the Recorded tab and select the meeting with a local recording
You now have the following options to manage your local recordings, the recording page will also display the file location of the recordings.
How to Share Locally Recorded Zoom Sessions
Zoom should automatically convert your recording into both a MP4 (Video) file and a M4A (Audio-Only) file. These files can then be shared easily via various methods. The most appropriate method would be to share the files via Google Drive and providing a link to the recipient to access the recordings.
Note: If unsure how to securely share files, please contact your Jomablue project manager.